BuchhaltIQ

Accounting for hospitalitythat starts inside the business.

A hospitality business is managed every day. Its accounting, however, often only becomes visible weeks later.

Why current figures matter

More than 150,000 businesses make up Germany's restaurant and food-service sector. At the same time, only just over one third of newly founded hospitality businesses survive their first five years. Businesses operating on margins this tight need more than correct accounts. They need an up-to-date view of the operation.

Tax advisory firms also work under capacity pressure. BuchhaltIQ is not intended to replace the tax advisor. It is intended to improve the collaboration. The more clearly a client engagement is prepared, the less time the firm loses to queries, corrections and searching for the current status.

Current positionongoing
  1. See the figures
  2. Spot a variance
  3. Act today
Outdated positionweeks later
  1. Collect figures
  2. Search for the cause
  3. React later
The sooner a variance becomes visible, the sooner the business can respond.
The figures behind itMarket, tax-firm capacity and fee ranges compared.
153,545restaurant and food-service businessesGermany · 2024
36%remain in business after five yearsBusinesses founded in 2017

Sources: DEHOGA and Destatis

Preparation affects the workload

Germany's Tax Advisor Remuneration Ordinance links ongoing bookkeeping fees to the fee basis (the legal term is Gegenstandswert) and the actual scope of work. It expressly distinguishes between bookkeeping that includes account assignment and material that has already been prepared. Preparation quality is therefore an economic factor – even though the specific remuneration is always agreed with the tax advisory firm.

How BuchhaltIQ works inside the business

Instead of first creating a usable position at month-end, the app guides the business through tasks that arise anyway. It shows open items, links bank transactions with receipts and provides a controlled path through to month-end close.

Hospitality operators see the next step, not just a list of features. Bank transactions become visible, receipts can be assigned, cash movements are recorded and missing supporting documents remain easy to identify. The month-end assistant brings this information together and guides the user through the outstanding reviews.

During daily operationsFrom transaction to completed month
  1. 01CaptureCash · Banking · Receipts
  2. 02AssignTransactions & supporting documents
  3. 03ReviewOpen items remain visible
  4. 04CloseMonth prepared
BuchhaltIQ always shows the next open step.

This creates one shared working view that both the business and the tax firm can continue working with. For the hospitality operator, that means greater clarity during the current month. For the tax firm, it means structured data and fewer avoidable queries.

01 · In the businessTransactions arise
  • Cash
  • Banking
  • Receipts
  • Invoices
  • Personnel administration
02 · In BuchhaltIQShared working viewReview · Assign · Close
03 · For the tax firmContinue with structured data
  • Receipt data
  • Payroll data
  • DATEV data services
One continuous working view instead of isolated handovers.

The tax firm continues to work in DATEV

BuchhaltIQ is a certified DATEV interface partner. DATEV Rechnungsdatenservice 1.0 and DATEV Lohnaustauschdatenservice connect approved receipt and payroll data with DATEV.

The important point is not to prescribe a new system for the tax firm. BuchhaltIQ prepares the position inside the business and transfers it to the system where the tax advisor continues the work. DATEV also recommends that the sector establish efficient bookkeeping processes together with tax advisors.

Explore DATEV & tax advisory firms in detail →

Approved dataTwo structured routes into the tax firm
Hospitality businessCurrent, reviewed working view
Receipt dataRechnungsdatenservice 1.0
Payroll dataLohnaustauschdatenservice
Tax advisory firmDATEVStructured data for further processing
BuchhaltIQ connects daily business operations with the tax firm's next steps.

Month-end close does not begin at month-end. BuchhaltIQ makes accounting part of daily operations, so figures become understandable sooner, the handover becomes clearer and the hospitality operator and tax advisor work from the same information.

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Sources and context

Sector figures: DEHOGA and Destatis. Tax-firm capacity: BStBK STAX 2024. Fee range: Section 33 StBVV and Table C. Sector context: DATEV for hotels and restaurants.